Financial Clarity: Simplified Accounting for Your Investment
Managing the financial aspects of a rental property—from tracking rent payments and maintenance costs to reconciling ledgers and preparing for tax season—can be complex and time-consuming. Our specialized Accounting & Bookkeeping service is designed specifically for property owners, taking the burden of financial administration off your shoulders and ensuring maximum accuracy and transparency.
Key Components of Our Financial Service:
- Comprehensive Income & Expense Tracking: We meticulously track all financial transactions, categorizing rental income, security deposits, management fees, maintenance costs, and capital expenditures. This ensures every dollar is accounted for and properly allocated.
- Monthly Owner Statements: You will receive clear, concise monthly statements detailing all income and expenses for the period. These reports are generated through secure, professional property management software, offering 24/7 access to your financial data via our Owner Portal.
- Rent Collection and Disbursement: We handle the efficient and timely collection of all rents and fees from tenants. Funds are processed and disbursed directly to your designated account according to the agreed-upon schedule, minimizing delays and maximizing cash flow.
- Vendor and Utility Bill Payment: We manage the payment of all approved property expenses, including utility bills, HOA dues, repair invoices, and maintenance services, ensuring bills are paid accurately and on time to prevent service disruptions.
- Year-End Tax Preparation: At the end of the year, we provide comprehensive financial documentation, including 1099 forms and detailed statements, organized perfectly for your CPA or tax professional, making the tax filing process straightforward and efficient.
With our professional accounting services, you gain invaluable financial control and clarity, allowing you to focus on growing your portfolio while knowing your books are precise and fully compliant.
FAQs For Accounting
No — never.
Oregon law (specifically ORS 696.241 and OAR 863-025) strictly prohibits commingling a property manager's personal funds with client trust funds, and generally requires these funds to be kept in separate trust accounts. All rent and owner funds are held in a primary "Clients' Trust Account," while security deposits must be kept in a separate "Security Deposits Account".
We’ve been using AppFolio for years—it’s the industry-leading cloud platform for property management. With your 24/7 owner portal, accessible from your phone or computer, you’ll have instant access to:
Every bill paid on your behalf, complete with scanned invoices
Real-time insights into profit & loss, work orders, lease documents, inspection photos, and 1099 tracking
One-click downloads of monthly and annual statements for your CPA
All owner disbursements are processed via ACH direct deposit, and our trust accounting is fully compliant with Oregon state regulations. Many of our owners say the AppFolio portal is the number one reason they feel confident and worry-free about their Bend area properties.
Backed by years of experience our veteran bookkeeper brings unmatched expertise to the table. As a licensed realtor, she offers a unique edge in navigating the financial intricacies of property management. Our AppFolio statements are detailed with every line item clickable and linked to the corresponding scanned invoice or receipt for full visibility.
We rely on AppFolio, the industry gold standard, to manage all accounting and owner disbursements. With 99% of our owners opting for ACH direct deposit, funds are transferred instantly and without fees. Through the 24/7 owner portal, you can access real-time updates on rent payments, expenses, work orders, upcoming bills, your running balance, year-to-date P&L, 1099 tracking, and more.
Over the years, we’ve tailored our fee structure to align with the unique demands of the market. Our fees cover essential services such as tenant placement, monthly management, and lease renewals. Additional costs, such as maintenance and other specific issues, are managed separately for full transparency.